Division of Finance

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• Research Administration & Finance
  • • • What is Cayuse SP
      • What is Cayuse 424?
      • When should I use Cayse SP?
      • What documents are required for me to upload into a Cayuse SP Proposal Record?
      • How and when do I obtain cost sharing approval?
      • Why can't I see the person that I want to add to my proposal on the personnel list?
      • Adding a Sponsor/Subcontractor to Cayuse?
      • My proposal contains a subaward, what action is required?
      • Should I pair my Cayuse SP proposal to my Cayuse 424 application?
      • What is the difference between Sponsor and Prime Sponsor?
      • When should proposals be routed for campus approval?
      • The Lead PI is also the chair, dean or director, will he/she need to both certify and approve the proposal?
      • How do I know if another approver has completed the routing?
      • How can I grant another user access to my proposal?
      • Who do I contact if I encounter login issues?
    • Cayuse SP
    • System Requirements - Browser Settings
  • Proposal and Award Assistance
    • Institutional Profile Information
    • Institutional Cost Sharing Request Form
    • Guide to Sponsored Programs
    • Research Roles and Responsibilities Matrix
    • PI Eligibility Chart
    • Budget Worksheets (1-5 Yrs.)
    • NIH Budget Worksheets (1-5 Yrs.)
    • NIH GRA Cap Worksheet
    • NIH PI Salary Cap Worksheet
    • Intellectual Property (IP)
    • Financial Conflict of Interest (FCOI)
  • Government Regulations
    • OMB Grant Reform
    • OMB Circular A-21
    • OMB Circular A-110
    • OMB Circular A-133
  • Research Policies & Rates
    • Indirect Cost Rates, Fringe Rate, Tuition Policy
    • Export Control Compliance Policy
    • Financial Conflict of Interest
    • Institutional Profile
    • Intellectual Property
    • Employee Fringe Benefit Rate Negotiation Agreement
    • Fly America Act
    • F&A Cost Rates Negotiation Agreement
    • Guide to Sponsored Programs
    • Policy on Tuition Cost Sharing for Research Assistants on Externally Funded, Sponsored Research
    • Guidelines for Review and Approval of Research Cost Share Funds
    • Service and Recharge Center Procedures
    • Other Finance Forms & Policies
  • Funding Agency Links
    • Federal Agencies
    • New York State Agencies
    • Additional Information
  • Award Management
    • No-Cost Extension Procedures
    • Sponsored Research Agreement
    • Non Disclosure Agreement
    • Material Transfer Agreement
    • Sponsored Research Agreement Review Procedures
    • Establishing A Bridge Fund
    • Acronyms Most Commonly Utilized By RA&F
    • Award Change Request Form
    • Agency Terms and Conditions
    • Monitoring Subrecipients
    • UG Cost Principles Reference Guide
    • Labor Verification FAQs
    • Labor Verification Statement Schedule
    • Labor Verification Policy and Procedures
    • Prior Approval Procedures for Sponsored Awards
    • Prior Approvals Summary and Other Requirements Matrix
    • Procedures for CFDA Numbers
    • Procedures for Cost Transfers on Sponsored Agreements
    • Subaward and Subcontract Procedures
    • Subcontract Procurement Requirements Form
    • Request To Issue A Subaward/Subcontract Form
    • Request To Change A Subaward/Subcontract Form
  • Memberships and Affiliations
    • Rensselaer's Federal Demonstration Partnership Membership (FDP)
    • Federal Demonstration Partnership (FDP)
    • National Council of University Research Administrators (NCURA)
    • NCURA Region II - Mid-Atlantic Region
    • Council on Government Relations (COGR)
    • University Industry Demonstration Partnership (UIDP)
    • Society of Research Administrators (SRA)
  • Frequently Asked Questions
    • Where is Research Administration & Finance located?
    • Who is authorized to sign for the Institute?
    • What are the current Fringe Benefit and Overhead Rates?
    • What is the normal amount of time required to process a proposal?
    • What materials does Research Administration & Finance require in order to process a proposal?
    • Whose approval will I need during proposal circulation?
    • What time does my proposal need to be returned to Research Administration & Finance (RAF) for it to be shipped the same day?
    • What escalation factor is used for salaries, stipends, and other direct costs? Tuition?
    • How do I obtain approvals for the use of human subjects, animals, recombinant DNA, radiation, or hazardous materials?
    • How and when do I obtain cost sharing approval?
    • When can I start charging to my fund number?
    • How do I rebudget after an award is made?
  • Faculty Tips
    • Grant Transfer
    • No-Cost Extensions
    • REU Supplements
    • Participant Support Costs
    • RAF Post-Award Assignments
    • RAF Pre-Award Assignments
    • RAF Closing Process
    • NSF Proposal Checklist
    • NIH Financial Conflict of Interest
  • Responsible Conduct of Research
    • Principal Investigator Sponsored Programs Guideline Pamphlet
    • Rensselaer Responsible Conduct of Research Training Resources
  • Research Community Meetings
  • Research at Rensselaer
  • Export Controls and Intellectual Property
  • Technology Commercialization
  • Procurement Services
  • CONTACT US
• Business Administrators & Employees
  • Forms & Policies
    • Accounts Payable
      • Gift Card Procedure
      • Collegiate Store Purchase Authorization Form
      • Approved Direct Pays
      • Standard Invoice Form
      • Human Subjects Procedures
      • Operating and Change Funds Procedures
      • Cash Reimbursement Request Form
      • Cash Reimbursement Procedures
      • Direct Deposit Authorization Form for AP Payments
      • Deposit Transmittal Form
      • Purchasing Policy and Procedures
    • Budget
      • Budget Guidelines
      • Supplemental Capital Funding Request
      • Campus Capital Request Detail Form
      • Principal Investigator Research Support (PIRS)
      • Operating Budget Change Request Form
      • Operating Budget Change Approval Form
      • Budget and Forecast Module (IACS Supported Applications)
    • Cash Management Policies
      • PCI-DSS Policy
      • Rensselaer Cash Collection Policy
      • Appendix B - Phased Deposit Plan
      • Rensselaer Credit Card Use Policy
    • Financial Reporting
      • Plant Fund Create Form
      • Capitalization Checklist
      • Capitalization Policy - Equipment
      • Depreciation Policy
      • Capitalization Policy - Land and Buildings
      • Asset Disposal Policy
      • True Underwater Endowment Procedure
      • Record Retention Policy
      • Campus-wide Financial Transaction Request Policy (FTR)
      • FTR Form (PDF)
      • FTR Form (Excel)
    • Gift Endowment and Gift Funds
      • Endowment Glossary
      • Endowment Policy and Procedures
      • Administrative Surcharge Policy
      • Restricted Gift Funds
      • Gift Surcharge Implementation Detail
      • Gift Fund Hierarchy
    • Information Classification
      • Information Classification Policy
    • Non-resident Aliens
      • Payments Made to Nonresident Aliens Policy and Procedure Manual
    • Payroll and Labor Accounting
      • New Form W-4 and Instructions
      • New Form W-4 FAQ's
      • Direct Deposit Self-Service Instructions
      • W-4 Self-Service Instructions
      • NYS IT-2104 Self-Service Instructions
      • Planned Labor EPAF Handbook
      • PTO Rollover
      • EPAF Authorized User Request or Change Form
      • Web Time Entry Change Form
      • Student Authorization Form - Hourly
      • Student Authorization Form - Salary
      • Work Performed Outside of the US
      • SAMPLE - BiWeekly Paper Timesheet
      • Bi-Weekly Paper Timesheet
      • Semi Monthly Paper Timesheet
      • Student Paper Timesheet
      • Form I-9 (Students ONLY)
      • International ACH Transactions Notification and Form
      • Supplemental Pay Form and Instructions
      • Supplemental Pay Policy
      • Payroll Direct Deposit Authorization Form - Students Only
      • Payroll Direct Deposit Authorization Form - Faculty & Staff Only
      • PTO Training
      • Earnings Codes
      • Electronic W-2 Sign-Up Instructions
      • Labor Verification Statement Schedule
      • Labor Verification Policy and Procedures
      • Labor Verification FAQs
      • Labor Distribution Change Form
      • Labor/Tuition Cost Transfers Involving Sponsored Funds Form
      • Student Award - Payroll Authorization
      • Student Employees and Fica Exemption Clarification
      • Employment Transaction Form
      • Form W-4
      • Form IT 2104-E
      • Form IT 2104
    • Research Administration & Finance
      • NIH PI Salary Cap Worksheet
      • NIH GRA Cap Worksheet
      • Sponsored Funds Non-Salary Cost Transfer Form
      • No-Cost Extension Procedures
      • Conflict of Interest Questionnaire
      • Graduate Student Appointment Request Form
      • Space Requirement Form
      • Project Information Form
      • Award Change Request Form
      • Encumbrance Relief Form
      • Establishing A Bridge Fund
      • Request for Bridge Funding Form
      • Request To Issue A Subaward/Subcontract Form
      • Subcontract Procurement Requirements Form
      • Request To Change A Subaward/Subcontract Form
      • Research Specific Policies
    • Travel and Entertainment
    • Storage Transmittal Form
    • Document Storage and Destruction Process
    • IACS Supported Applications
  • Training and Presentations
    • • Correcting Non-PO Lines on a PO Invoice from the DMR
      • Procure to Pay Webinar
      • Procure to Pay Training
    • Information Classification
      • Information Classification
    • Travel and Expense
      • New User Interface Changes
        • New User Interface Webinar
        • New UI Training Schedule
        • User Interface Changes
      • Online Concur Training Session
        • Unit #1 - Introduction and Logging In
        • Unit #2 - The "My Concur" Homepage
        • Unit #3 - Updating Your Concur Profile: Part 1
        • Unit #4 - Updating Your Concur Profile: Part 2
        • Unit #5 - Accessing Concur on a Mobile Device
        • Unit #6 - Booking Employee Travel in Concur
        • Unit #7 - Working with Expense Types
        • Unit #8 - Submitting, Recalling and Deleting an Expense Report
        • Unit #9 - Allocating Expenses
        • Unit #10 - Itemizing a Hotel Expense
        • Unit #11 - Acting as an Expense Delegate
        • Unit #12 - Acting as a Travel Assistant
        • Unit #13 - Creating Expense Reports
        • Unit #14 - Personal Car Mileage
        • Unit #15 - Using the "Available Receipts" Function
        • Unit #16 - Attendees
        • Unit #17 - Travel Reimbursements and Payments
        • Unit #18 - Marking an Expense as Personal
      • Concur Webinars
        • Concur Aging Report Webinar
      • Infrequent Traveler Notification - Ticket Booked
      • Infrequent Traveler Notification - 5 Days Before Start
      • Infrequent Traveler Notification - Trip Ended
      • Concur Introductory Guide
      • Trip-it Reference Document - iPhone
      • Trip-it Reference Document - BlackBerry
      • Trip-it Reference Document - Android
      • Making Concur a Trusted Site
      • Concur User Set-up Check List
      • Concur Travel Guide
      • Concur Expense Guide
      • Concur Icon Reference Guide
      • Assigning an Additional Approver to Concur Workflow
      • Concur Training Demonstrations
      • Understanding the Travel Road Map
    • NCURA
      • NCURA Advanced OMB Circulars
      • NCURA Advanced OMB Issues
      • NCURA Hot Topics
    • Financial Manager Meetings
      • • vPay Reconciliation Process
        • Procurement Services 2015 Survey Results
        • Unpaid Interns
        • Seasonal Hiring
        • J-1 Exchange Visitor Process Language Requirement
        • Export Controls - International Shipping
        • Environmental Health and Safety Overview
        • Controller's Office Updates - November 20, 2014
        • Summer, Outreach and Advanced Professional Studies (SOAPS)
        • Outreach Program Classification Form
        • Outreach Audit Template
      • Business Manager Meeting Topics for FY16
        • Procurement Updates
        • Banner Forms
        • Excel Training Document
        • RAF Post Award
        • Procurement Updates
        • SLAGFAR Manual
        • iLabs Overview
        • iLab Solutions
        • Interactive Reporting (Brio) Training Documentation
    • Nacubo Fraud Webcast, August 25, 2010
  • Calendar & Schedules
    • • Monthly Closing Schedule - FY19
      • Monthly Closing Schedule - FY20
    • • Year End Memo and Schedule - FY18
      • Year End Memo and Schedule - FY19
    • • FY 20-21 Budget Calendar
    • • Semi-Monthly Payroll Schedule - 2020
      • Student Payroll Schedule - 2020
      • Bi-Weekly Payroll Schedule - 2020
      • Labor Verification Schedule
      • Student Payroll Schedule - 2019
      • Semi-Monthly Payroll Schedule - 2019
      • Bi-Weekly Payroll Schedule - 2019
    • • Campus Capital Request Process - FY14
      • Campus Capital Request Timeline - FY14
      • Campus Capital Request Detail Form - FY14
    • Research Financial Managers Meetings
  • TIPS of the Week
    • Revised Project Information Form
    • NIH Financial Conflict of Interest
    • NSF Proposal Checklist
    • NIH Announcements
    • NSF 2/9th's Rule
    • Parking Charges
    • Grant Transfers
    • Submitting a Proposal
    • West Hall & Betsy
    • Award Change Request Form
    • CFDA Numbers
    • Labor Verifications
    • No Cost Extensions - Grants & Cost Reimbursable Contracts
    • Closing Process
    • Human Subjects
    • Fly America Act
    • Participant Support Costs
    • REU Supplements
    • Bridge Funding
    • RA&F Assignments
  • Frequently Asked Questions
    • Payroll FAQ
      • What do I need to do to hire an employee?
      • How do I hire a student worker?
      • How do I sign up for payroll direct deposit?
      • How do I change my payroll tax deductions?
      • On what dates will I be paid?
      • I am a non-resident alien who will be receiving payment from Rensselaer. What do I need to do to get paid?
      • How do I know if I've been paid?
      • I need a copy of my paycheck stub / direct deposit statement. How do I get one?
      • I need some information from my Form W-2 and I can't find it. How do I get the information?
      • How much did I contribute to United Way, my retirement account, etc., this year? Previous years?
      • How do I get my payroll check/direct deposit statement?
      • I lost my check. What do I do?
    • Southwest Discount Program FAQ's
    • Digital Mailroom FAQ's
    • Rensselaer Travel and Expense FAQ's
    • Concur Travel FAQ's
    • TripIt FAQ's
    • Concur Mobile App FAQ's
  • Human Resources
    • Rensselaer Human Resources Web Site
    • Employee Self Service
  • • Link to EIS Documentation and Forms
  • Business Community On-boarding
  • Common Terms and Acronyms
  • Business Meeting Agenda
  • Contact Us
• About the Division of Finance
  • Who We Are & Contact Information
    • Vice President of Finance
    • Financial Planning & Budget
      • Budget Office (Troy Building)
    • Controller
      • E-Business (Proctor's Building)
      • Financial Reporting and System Administration (Proctor's Building)
      • Disbursement Operations (Proctor's Building)
    • Research Administration & Finance
      • Research Administration (Proposal & Awards Team)
      • Research Finance
    • Treasury and Investments (Troy Building)
      • Bursar's Office (Academy Hall)
      • Treasury and Investments (Troy Building)
• FrontPage
  • News
    • Finance Face Book
      • Tax Withholdings and Direct Deposit can now be updated in Rensselaer Self-Service
    • Tax Withholdings and Direct Deposit can now be updated in Rensselaer Self-Service
    • Finance Division Fall Picnic
    • Cash Management Policies
  • Click here to enroll or access your Bursar eBill
  • On Line Payment Options from the Bursar's Office
  • FRONTPAGE
  • Division of Finance Fall Picnic 2006 - PICTURES!
  • Tax Withholdings and Direct Deposit can now be updated in Rensselaer Self-Service
  • Finance Division Christmas Party 2006
  • Finance Division Fall Picnic