Division of Finance

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• NEWS & UPDATES
  • Responsible Conduct of Research
    • Faculty Meeting on Responsible Conduct of Research - September 30, 2009
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  • What's New
    • New Faculty Presentation
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  • Grants.gov at Rensselaer
    • Grants.gov at Rensselaer
    • Grants.gov
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  • Submit a Proposal
    • Useful Institutional Information for Applications
    • Grants.gov
    • Who Will Handle My Proposal
    • Minimum Requirements for Submitting a Proposal
    • Project Information Form - Guide
    • Project Information Form
    • Budget Worksheets (1-5 Yrs.)
    • NIH Budget Worksheets (1-5 Yrs.)
    • NIH GRA Cap Worksheet
    • NIH PI Salary Cap Worksheet
    • Electronic Proposal Approval Process
    • Enhancement to the Electronic Approval Routing System
  • Research Policies & Rates
    • Fly America Act
    • F&A Cost Rates Agreement and Fringe Benefits Negotiation Agreement for FY2013
    • Guide to Sponsored Programs
    • Indirect Cost and Fringe Benefit Rates
    • Policy on Tuition Cost Sharing for Research Assistants on Externally Funded, Sponsored Research
    • The Rensselaer Intellectual Property Policy
    • Guidelines for Review and Approval of Research Cost Share Funds
    • Service and Recharge Center Procedures
    • Unallowable Non-Reimbursable Expenses Policy
    • Other Finance Forms & Policies
  • Funding Agencies
    • ONR AdminWeb, AwardWeb
    • Agency Links
    • Grants.gov - Web Site for Federal Grants
    • NSF Fastlane Research Administration Module
    • NIH eRA Commons
    • NASA NSPIRES
  • Award Management
    • No-Cost Extension Procedures
    • Sponsored Research Agreement
    • Non Disclosure Agreement
    • Material Transfer Agreement
    • Sponsored Research Agreement Review Procedures
    • Establishing A Bridge Fund
    • Who Will Handle My Award
    • Acronyms Most Commonly Utilized By RA&F
    • Award Change Request Form
    • Agency Terms and Conditions
    • Monitoring Subrecipients
    • Direct Charging
    • Definitions and Terms for Sponsored Awards
    • Labor Verification FAQs
    • Labor Verification Statement Schedule
    • Labor Verification Policy and Procedures
    • Prior Approval Procedures for Sponsored Awards
    • Prior Approvals Summary and Other Requirements Matrix
    • Procedures for CFDA Numbers
    • Procedures for Cost Transfers on Sponsored Agreements
    • Subaward and Subcontract Procedures
    • Subcontract Procurement Requirements Form
    • Request To Issue A Subaward/Subcontract Form
    • Request To Change A Subaward/Subcontract Form
  • Federal Demonstration Partnership (FDP)
    • September 2008 FDP Meeting Notes
    • May 2008 FDP Meeting Notes
    • Rensselaer's FDP Membership
  • Intellectual Property Resources
    • Glossary of Intellectual Property related terminology
    • The Rensselaer Intellectual Property Policy
    • Office of Technology Commercialization IP Procedures
    • Sponsored Research Agreement Review Procedures
  • Government Regulations
    • OMB Circular A-21
    • OMB Circular A-110
    • OMB Circular A-133
  • Conflicts of Interest
    • Federal Register Notice
    • NIH FCOI FAQs
    • NIH FCOI Notice
    • NIH Financial COI Tutorial
    • Conflicts of Interest Presentation to RPI's Business Managers
  • Frequently Asked Questions
    • Where is Research Administration & Finance located?
    • Who is authorized to sign for the Institute?
    • What are the current Fringe Benefit and Overhead Rates?
    • What is the normal amount of time required to process a proposal?
    • What materials does Research Administration & Finance require in order to process a proposal?
    • Who is responsible for the circulation of a proposal?
    • Whose approval signatures will I need during proposal circulation?
    • What time does my proposal need to be returned to Research Administration & Finance (RAF) for it to be shipped the same day?
    • What escalation factor is used for salaries, stipends, and other direct costs? Tuition?
    • How do I obtain approvals for the use of human subjects, animals, recombinant DNA, radiation, or hazardous materials?
    • How and when do I obtain cost sharing approval?
    • When can I start charging to my fund number?
    • How do I rebudget after an award is made?
    • How do I obtain a no-cost extension for my project?
  • News & Announcements
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  • Export Controls Resources
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• Business Administrators & Employees
  • Forms & Policies
    • Accounts Payable
      • Human Subjects Procedures
      • Direct Deposit Authorization Form for AP Payments
      • Deposit Transmittal Form
      • Direct Pay Request Instructions
      • Direct Pay Request Form
      • Purchasing Policy and Procedures
    • • Gift vs. Grant Checklist
    • Budget
      • Campus Capital Request Detail Form
      • Principal Investigator Research Support (PIRS)
      • Budget Submission Instructions
      • Position Planning Worksheet Form
      • Capital Budget Calendar 2011
      • Supplemental Pay Form and Instructions
      • Operating Budget Change Request Form
      • Operating Budget Change Approval Form
      • Budget and Forecast Module (IACS Supported Applications)
      • Overdraft Policy & Procedures
    • Cash Management Policies
      • Rensselaer Cash Collection Policy
      • Appendix B - Phased Deposit Plan
      • Rensselaer Credit Card Use Policy
    • Financial Reporting
      • True Underwater Endowment Procedure
      • Quasi Underwater Endowment Procedure
      • Record Retention Policy
      • Campus-wide Financial Transaction Request Policy (FTR)
      • FTR Form (PDF)
      • FTR Form (Excel)
    • Gift Endowment and Gift Funds
      • Administrative Surcharge Policy Feb 2005
      • Restricted Gift Funds
      • Gift Surcharge Implementation Detail
      • Gift Fund Hierarchy Nov 2004
      • Endowment Funds
    • Non-resident Aliens
      • Payments Made to Nonresident Aliens Policy and Procedure Manual
    • Payroll and Labor Accounting
      • International ACH Transactions Notification and Form
      • Supplemental Pay Form and Instructions
      • Supplemental Pay Policy
      • Payroll Direct Deposit Authorization Form - Students Only
      • Payroll Direct Deposit Authorization Form - Faculty & Staff Only
      • ARRA Income Tax Withholding Rate Change Notice
      • PTO Training
      • Earnings Codes
      • Electronic W-2 Sign-Up Instructions
      • Labor Verification Statement Schedule
      • Labor Verification Policy and Procedures
      • Labor Verification FAQs
      • Labor Distribution Change Form
      • Labor/Tuition Cost Transfers Involving Sponsored Funds Form
      • Student Award - Payroll Authorization
      • Hourly Payroll Time Report Form
      • Student Authorization/Cancellation Form
      • Student Employees and Fica Exemption Clarification
      • Employment Transaction Form
      • Form W-4
      • Form IT 2104-E
      • Form IT 2104
    • Research Administration & Finance
      • Sponsored Funds Non-Salary Cost Transfer Form
      • No-Cost Extension Procedures
      • Conflict of Interest Questionnaire
      • NIH PI Salary Cap Worksheet
      • Graduate Student Appointment Request Form
      • Space Requirement Form
      • Project Information Form
      • Award Change Request Form
      • Encumbrance Relief Form
      • Establishing A Bridge Fund
      • Request for Bridge Funding Form
      • Request To Issue A Subaward/Subcontract Form
      • Subcontract Procurement Requirements Form
      • Request To Change A Subaward/Subcontract Form
      • Research Specific Policies
    • Travel and Entertainment
      • Travel and Entertainment Policy - Effective March 2013
      • Purging Itineraries and e-Receipts from Concur
      • Guest Traveler Disclaimer Form
      • Enterprise Updated Procedures
      • Non-travel credit card charges - Expense report procedure
      • Student and Visitor Travel and Expense Options
      • E-Receipt Vendors
      • Concur Authorization Form - Faculty and Staff
      • Concur Authorization Form - Students
      • Concur Authorization Form - Visitors
      • CAT Travel Fee Schedule
      • Concur Direct Deposit Authorization Form
      • Account Codes by Expense Type
      • Mileage Rates
      • Travel and Entertainment Expense Report Short Form
    • Interim Procedures for Travel and Purchasing
      • Operating and Change Funds Procedures
      • FAQ's from Purchase and Travel Meeting
      • Petty Cash Reimbursement Request Form
      • Petty Cash Reimbursement Procedures
    • IACS Supported Applications
  • Training and Presentations
    • Travel and Expense
      • Online Concur Training Session
        • Unit #1 - Logging into Concur
        • Unit #2 - Exploring the "My Concur" Homepage
        • Unit #3 - Updating Your Concur Profile
        • Unit #4 - Establishing Your Travel Assistant
        • Unit #5 - Establishing Your Expense Delegate
        • Unit #6 - Accessing Concur on a Mobile Device
        • Unit #7 - Booking Employee Travel
        • Unit #8 - Assistants Booking Employee Travel
        • Unit #10 - Working with E-Receipts
        • Unit #11 - Working with the Concur Receipt Store
        • Unit #12 - Creating an Expense Report Header
        • Unit #12.1 - Understanding Expense Types
        • Unit #12.2 - Creating an Expense Report with Out of Pocket Expenses
        • Unit #13 - Creating an Expense Report with Rensselaer Credit Card Charges
        • Unit #14 - Itemizing a Hotel Expense
        • Unit #15 - Marking a Rensselaer Paid Expense as Personal
        • Unit #16 - Attendees
        • Unit #17 - Attaching Receipts to an Expense
        • Unit #18 - Allocating Expenses
        • Unit #19 - Converting Foreign Currency
        • Unit #20 - Personal Car Mileage
        • Unit #21 - Settlement Reimbursement Due Traveler and Money Due Rensselaer from Traveler
        • Unit #22 - Acting as an Expense Delegate
        • Unit #23 - Adding an Approver to the Workflow
        • Unit #24 - Submitting, Recalling and Deleting an Expense Report
      • Making Concur a Trusted Site
      • Concur User Set-up Check List
      • Concur Travel and Expense Training Schedule
      • Concur Travel Guide
      • Travel Quick Reference Guide
      • Concur Expense Guide
      • Expense Quick Reference Guide
      • Concur Receipt Store Guide
      • Assigning an Additional Approver to Concur Workflow
      • Concur Training Demonstrations
      • Understanding the Travel Road Map
    • Financial Manager Meetings
      • Business Manager Meeting Topics - FY09
        • Agenda for the June 18, 2009 Financial Manager's Meeting
        • Agenda for the May 21, 2009 Financial Manager's Meeting
        • Agenda for April 16, 2009 Financial Manager's Meeting
        • Agenda for March 19, 2009 Financial Manager's Meetings
      • Business Manager Meeting Topics - FY10
        • Agenda for the May 20, 2010 Financial Manager's Meeting
        • Agenda for the April 15, 2010 Financial Manager's Meeting
        • Agenda for the March 18, 2010 Financial Manager's Meeting
        • Agenda for the December 17, 2009 Financial Manager's Meeting
        • Agenda for the December 10, 2009 Financial Manager's Meeting
        • Agenda for the September 17, 2009 Financial Manager's Meeting
      • Business Manager Meeing Topics - FY12
        • Procurement Office Updates - May 31, 2012
        • Controller's Office Updates - May 31, 2012
        • Controller's Office Updates - April 19, 2012
        • Controller's Office Updates - December 15, 2011
        • Donor Reporting Excellence
      • Business Manager Meeing Topics - FY13
        • SSN Handling
        • Campus Separation Update
        • Gift vs. Grant Presentation
        • Controller's Office Updates - March 21, 2013
        • Controller's Office Updates - December 20, 2012
        • Controller's Office Updates - November 15, 2012
    • Nacubo Fraud Webcast, August 25, 2010
  • Calendar & Schedules
    • Year End Memo and Schedule - FY13
    • Monthly Closing Schedule - FY14
    • Budget Calendar FY13-FY14
    • Academic Calendar Dates - FY13
    • Campus Capital Request Process - FY14
    • Campus Capital Request Timeline - FY14
    • Campus Capital Request Detail Form - FY14
    • Semi-monthly Payroll Schedule - FY13
    • Student Payroll Schedule - FY13
    • Bi-Weekly Payroll Schedule - FY13
    • Monthly Closing Schedule - 2013
    • Student Payroll Schedule - FY12
    • Semi-mothly Payroll Schedule - FY12
    • Bi-Weekly Payroll Schedule - FY12
    • Year End Memo and Schedule - FY12
    • Monthly Closing Schedule - 2012
    • Business Managers Meeting's 2010
    • Research Financial Managers Meetings
  • TIPS of the Week
    • Revised Project Information Form
    • NIH Financial Conflict of Interest
    • NSF Proposal Checklist
    • NIH Announcements
    • NSF 2/9th's Rule
    • Parking Charges
    • Grant Transfers
    • Submitting a Proposal
    • West Hall & Betsy
    • Award Change Request Form
    • CFDA Numbers
    • Labor Verifications
    • No Cost Extensions - Fixed Price Contracts
    • No Cost Extensions - Grants & Cost Reimbursable Contracts
    • Closing Process
    • Human Subjects
    • Fly America Act
    • Participant Support Costs
    • REU Supplements
    • Bridge Funding
    • RA&F Assignments
  • Frequently Asked Questions
    • Payroll FAQ
      • What do I need to do to hire an employee?
      • How do I hire a student worker?
      • How do I sign up for payroll direct deposit?
      • How do I change my payroll tax deductions?
      • On what dates will I be paid?
      • I am a non-resident alien who will be receiving payment from Rensselaer. What do I need to do to get paid?
      • How do I know if I've been paid?
      • I need a copy of my paycheck stub / direct deposit statement. How do I get one?
      • I need some information from my Form W-2 and I can't find it. How do I get the information?
      • How much did I contribute to United Way, my retirement account, etc., this year? Previous years?
      • How do I get my payroll check/direct deposit statement?
      • I lost my check. What do I do?
    • Rensselaer Travel and Expense FAQ's
    • Concur Travel FAQ's
    • TripIt FAQ's
    • Concur Mobile App FAQ's
  • Human Resources
    • PTO Rollover - FY12
    • Rensselaer Human Resources Web Site
    • Employee Self Service
  • News
    • Travel and Expense Communications
      • What's New - T&E Policy
      • What's New in Concur - March
      • Clarification on Amtrak Rail Bookings
      • Recommendation for International Air Travel
      • Understanding the New Travel Process: Meet the Agents, and Complete Your On-line Travel Profile
      • New Preferred Travel Agency
      • New Travel and Expense Management System
    • Electronic W-2's
  • Contact Us
• About the Division of Finance
  • Who We Are & Contact Information
    • Vice President of Finance
    • Financial Planning & Budget
      • Budget Office (Troy Building)
    • Controller
      • Financial Reporting and System Administration (Rice Building)
      • Disbursement Operations (Rice Building)
    • Research Administration & Finance
      • RAF Pre-Award Area (West Hall)
      • RAF Post-Award Area (West Hall)
    • Treasury and Investments (Troy Building)
      • Bursar's Office (Academy Hall)
      • Treasury and Investments (Troy Building)
• FrontPage
  • News
    • Finance Face Book
    • Finance Division Fall Picnic
    • Cash Management Policies
  • Click here to enroll or access your Bursar eBill
  • On Line Payment Options from the Bursar's Office
  • FRONTPAGE
  • Division of Finance Fall Picnic 2006 - PICTURES!
  • Finance Division Christmas Party 2006
  • Finance Division Fall Picnic