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Fall - Spring
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An open letter to our students from the Bursar Office
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Research Administration & Finance
What is Cayuse SP
What is Cayuse 424?
When should I use Cayse SP?
What documents are required for me to upload into a Cayuse SP Proposal Record?
How and when do I obtain cost sharing approval?
Why can't I see the person that I want to add to my proposal on the personnel list?
Adding a Sponsor/Subcontractor to Cayuse?
My proposal contains a subaward, what action is required?
Should I pair my Cayuse SP proposal to my Cayuse 424 application?
What is the difference between Sponsor and Prime Sponsor?
When should proposals be routed for campus approval?
The Lead PI is also the chair, dean or director, will he/she need to both certify and approve the proposal?
How do I know if another approver has completed the routing?
How can I grant another user access to my proposal?
Who do I contact if I encounter login issues?
Cayuse SP
System Requirements - Browser Settings
Proposal and Award Assistance
Institutional Profile Information
Institutional Cost Sharing Request Form
Guide to Sponsored Programs
Research Roles and Responsibilities Matrix
PI Eligibility Chart
Budget Worksheets (1-5 Yrs.)
NIH Budget Worksheets (1-5 Yrs.)
NIH GRA Cap Worksheet
NIH PI Salary Cap Worksheet
Intellectual Property (IP)
Financial Conflict of Interest (FCOI)
Government Regulations
OMB Grant Reform
OMB Circular A-21
OMB Circular A-110
OMB Circular A-133
Research Policies & Rates
Indirect Cost Rates, Fringe Rate, Tuition Policy
Export Control Compliance Policy
Financial Conflict of Interest
Institutional Profile
Intellectual Property
Employee Fringe Benefit Rate Negotiation Agreement
Fly America Act
F&A Cost Rates Negotiation Agreement
Guide to Sponsored Programs
Policy on Tuition Cost Sharing for Research Assistants on Externally Funded, Sponsored Research
Guidelines for Review and Approval of Research Cost Share Funds
Service and Recharge Center Procedures
Other Finance Forms & Policies
Funding Agency Links
Federal Agencies
New York State Agencies
Additional Information
Award Management
No-Cost Extension Procedures
Sponsored Research Agreement
Non Disclosure Agreement
Material Transfer Agreement
Sponsored Research Agreement Review Procedures
Establishing A Bridge Fund
Acronyms Most Commonly Utilized By RA&F
Award Change Request Form
Agency Terms and Conditions
Monitoring Subrecipients
UG Cost Principles Reference Guide
Labor Verification FAQs
Labor Verification Statement Schedule
Labor Verification Policy and Procedures
Prior Approval Procedures for Sponsored Awards
Prior Approvals Summary and Other Requirements Matrix
Procedures for CFDA Numbers
Procedures for Cost Transfers on Sponsored Agreements
Subaward and Subcontract Procedures
Subcontract Procurement Requirements Form
Request To Issue A Subaward/Subcontract Form
Request To Change A Subaward/Subcontract Form
Memberships and Affiliations
Rensselaer's Federal Demonstration Partnership Membership (FDP)
Federal Demonstration Partnership (FDP)
National Council of University Research Administrators (NCURA)
NCURA Region II - Mid-Atlantic Region
Council on Government Relations (COGR)
University Industry Demonstration Partnership (UIDP)
Society of Research Administrators (SRA)
Frequently Asked Questions
Where is Research Administration & Finance located?
Who is authorized to sign for the Institute?
What are the current Fringe Benefit and Overhead Rates?
What is the normal amount of time required to process a proposal?
What materials does Research Administration & Finance require in order to process a proposal?
Whose approval will I need during proposal circulation?
What time does my proposal need to be returned to Research Administration & Finance (RAF) for it to be shipped the same day?
What escalation factor is used for salaries, stipends, and other direct costs? Tuition?
How do I obtain approvals for the use of human subjects, animals, recombinant DNA, radiation, or hazardous materials?
How and when do I obtain cost sharing approval?
When can I start charging to my fund number?
How do I rebudget after an award is made?
Faculty Tips
Grant Transfer
No-Cost Extensions
REU Supplements
Participant Support Costs
RAF Post-Award Assignments
RAF Pre-Award Assignments
RAF Closing Process
NSF Proposal Checklist
NIH Financial Conflict of Interest
Responsible Conduct of Research
Principal Investigator Sponsored Programs Guideline Pamphlet
Rensselaer Responsible Conduct of Research Training Resources
Research Community Meetings
Research at Rensselaer
Export Controls and Intellectual Property
Technology Commercialization
Procurement Services
CONTACT US
Business Administrators & Employees
Forms & Policies
Accounts Payable
Gift Card Procedure
Collegiate Store Purchase Authorization Form
Approved Direct Pays
Standard Invoice Form
Human Subjects Procedures
Operating and Change Funds Procedures
Cash Reimbursement Request Form
Cash Reimbursement Procedures
Direct Deposit Authorization Form for AP Payments
Deposit Transmittal Form
Purchasing Policy and Procedures
Budget
Budget Guidelines
Supplemental Capital Funding Request
Campus Capital Request Detail Form
Principal Investigator Research Support (PIRS)
Operating Budget Change Request Form
Operating Budget Change Approval Form
Budget and Forecast Module (IACS Supported Applications)
Cash Management Policies
PCI-DSS Policy
Rensselaer Cash Collection Policy
Appendix B - Phased Deposit Plan
Rensselaer Credit Card Use Policy
Financial Reporting
Plant Fund Create Form
Capitalization Checklist
Capitalization Policy - Equipment
Depreciation Policy
Capitalization Policy - Land and Buildings
Asset Disposal Policy
True Underwater Endowment Procedure
Record Retention Policy
Campus-wide Financial Transaction Request Policy (FTR)
FTR Form (PDF)
FTR Form (Excel)
Gift Endowment and Gift Funds
Endowment Glossary
Endowment Policy and Procedures
Administrative Surcharge Policy
Restricted Gift Funds
Gift Surcharge Implementation Detail
Gift Fund Hierarchy
Information Classification
Information Classification Policy
Non-resident Aliens
Payments Made to Nonresident Aliens Policy and Procedure Manual
Payroll and Labor Accounting
Planned Labor EPAF Handbook
PTO Rollover
EPAF Authorized User Request or Change Form
Web Time Entry Change Form
Student Authorization Form - Salary
Student Authorization Form - Hourly
Work Performed Outside of the US
SAMPLE - BiWeekly Paper Timesheet
Bi-Weekly Paper Timesheet
Semi Monthly Paper Timesheet
Student Paper Timesheet
Form I-9 (Students ONLY)
International ACH Transactions Notification and Form
Supplemental Pay Form and Instructions
Supplemental Pay Policy
Payroll Direct Deposit Authorization Form - Students Only
Payroll Direct Deposit Authorization Form - Faculty & Staff Only
PTO Training
Earnings Codes
Electronic W-2 Sign-Up Instructions
Labor Verification Statement Schedule
Labor Verification Policy and Procedures
Labor Verification FAQs
Labor Distribution Change Form
Labor/Tuition Cost Transfers Involving Sponsored Funds Form
Student Award - Payroll Authorization
Student Employees and Fica Exemption Clarification
Employment Transaction Form
Form W-4
Form IT 2104-E
Form IT 2104
Research Administration & Finance
NIH PI Salary Cap Worksheet
NIH GRA Cap Worksheet
Sponsored Funds Non-Salary Cost Transfer Form
No-Cost Extension Procedures
Conflict of Interest Questionnaire
Graduate Student Appointment Request Form
Space Requirement Form
Project Information Form
Award Change Request Form
Encumbrance Relief Form
Establishing A Bridge Fund
Request for Bridge Funding Form
Request To Issue A Subaward/Subcontract Form
Subcontract Procurement Requirements Form
Request To Change A Subaward/Subcontract Form
Research Specific Policies
Travel and Entertainment
Storage Transmittal Form
Document Storage and Destruction Process
IACS Supported Applications
Training and Presentations
Correcting Non-PO Lines on a PO Invoice from the DMR
Procure to Pay Webinar
Procure to Pay Training
Information Classification
Information Classification
Travel and Expense
New User Interface Changes
New User Interface Webinar
New UI Training Schedule
User Interface Changes
Online Concur Training Session
Unit #1 - Introduction and Logging In
Unit #2 - The "My Concur" Homepage
Unit #3 - Updating Your Concur Profile: Part 1
Unit #4 - Updating Your Concur Profile: Part 2
Unit #5 - Accessing Concur on a Mobile Device
Unit #6 - Booking Employee Travel in Concur
Unit #7 - Working with Expense Types
Unit #8 - Submitting, Recalling and Deleting an Expense Report
Unit #9 - Allocating Expenses
Unit #10 - Itemizing a Hotel Expense
Unit #11 - Acting as an Expense Delegate
Unit #12 - Acting as a Travel Assistant
Unit #13 - Creating Expense Reports
Unit #14 - Personal Car Mileage
Unit #15 - Using the "Available Receipts" Function
Unit #16 - Attendees
Unit #17 - Travel Reimbursements and Payments
Unit #18 - Marking an Expense as Personal
Concur Webinars
Concur Aging Report Webinar
Infrequent Traveler Notification - Ticket Booked
Infrequent Traveler Notification - 5 Days Before Start
Infrequent Traveler Notification - Trip Ended
Concur Introductory Guide
Trip-it Reference Document - iPhone
Trip-it Reference Document - BlackBerry
Trip-it Reference Document - Android
Making Concur a Trusted Site
Concur User Set-up Check List
Concur Travel Guide
Concur Expense Guide
Concur Icon Reference Guide
Assigning an Additional Approver to Concur Workflow
Concur Training Demonstrations
Understanding the Travel Road Map
NCURA
NCURA Advanced OMB Circulars
NCURA Advanced OMB Issues
NCURA Hot Topics
Financial Manager Meetings
vPay Reconciliation Process
Procurement Services 2015 Survey Results
Unpaid Interns
Seasonal Hiring
J-1 Exchange Visitor Process Language Requirement
Export Controls - International Shipping
Environmental Health and Safety Overview
Controller's Office Updates - November 20, 2014
Summer, Outreach and Advanced Professional Studies (SOAPS)
Outreach Program Classification Form
Outreach Audit Template
Business Manager Meeting Topics for FY16
Procurement Updates
Banner Forms
Excel Training Document
RAF Post Award
Procurement Updates
SLAGFAR Manual
iLabs Overview
iLab Solutions
Interactive Reporting (Brio) Training Documentation
Nacubo Fraud Webcast, August 25, 2010
Calendar & Schedules
Monthly Closing Schedule - FY19
Monthly Closing Schedule - FY20
Year End Memo and Schedule - FY18
Year End Memo and Schedule - FY19
FY 20-21 Budget Calendar
Semi-Monthly Payroll Schedule - 2020
Student Payroll Schedule - 2020
Bi-Weekly Payroll Schedule - 2020
Labor Verification Schedule
Student Payroll Schedule - 2019
Semi-Monthly Payroll Schedule - 2019
Bi-Weekly Payroll Schedule - 2019
Campus Capital Request Process - FY14
Campus Capital Request Timeline - FY14
Campus Capital Request Detail Form - FY14
Research Financial Managers Meetings
TIPS of the Week
Revised Project Information Form
NIH Financial Conflict of Interest
NSF Proposal Checklist
NIH Announcements
NSF 2/9th's Rule
Parking Charges
Grant Transfers
Submitting a Proposal
West Hall & Betsy
Award Change Request Form
CFDA Numbers
Labor Verifications
No Cost Extensions - Grants & Cost Reimbursable Contracts
Closing Process
Human Subjects
Fly America Act
Participant Support Costs
REU Supplements
Bridge Funding
RA&F Assignments
Frequently Asked Questions
Payroll FAQ
What do I need to do to hire an employee?
How do I hire a student worker?
How do I sign up for payroll direct deposit?
How do I change my payroll tax deductions?
On what dates will I be paid?
I am a non-resident alien who will be receiving payment from Rensselaer. What do I need to do to get paid?
How do I know if I've been paid?
I need a copy of my paycheck stub / direct deposit statement. How do I get one?
I need some information from my Form W-2 and I can't find it. How do I get the information?
How much did I contribute to United Way, my retirement account, etc., this year? Previous years?
How do I get my payroll check/direct deposit statement?
I lost my check. What do I do?
Southwest Discount Program FAQ's
Digital Mailroom FAQ's
Rensselaer Travel and Expense FAQ's
Concur Travel FAQ's
TripIt FAQ's
Concur Mobile App FAQ's
Human Resources
Rensselaer Human Resources Web Site
Employee Self Service
Link to EIS Documentation and Forms
Business Community On-boarding
Common Terms and Acronyms
Business Meeting Agenda
Contact Us
About the Division of Finance
Who We Are & Contact Information
Vice President of Finance
Financial Planning & Budget
Budget Office (Troy Building)
Controller
E-Business (Proctor's Building)
Financial Reporting and System Administration (Proctor's Building)
Disbursement Operations (Proctor's Building)
Research Administration & Finance
Research Administration (Proposal & Awards Team)
Research Finance
Treasury and Investments (Troy Building)
Bursar's Office (Academy Hall)
Treasury and Investments (Troy Building)
FrontPage
News
Finance Face Book
Accounts Payable, Payroll and Research Administration and Finance Have Moved
Finance Division Fall Picnic
Cash Management Policies
Accounts Payable, Payroll and Research Administration and Finance Have Moved
Click here to enroll or access your Bursar eBill
On Line Payment Options from the Bursar's Office
FRONTPAGE
Division of Finance Fall Picnic 2006 - PICTURES!
Finance Division Christmas Party 2006
Finance Division Fall Picnic