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Rensselaer Polytechnic Institute
Rensselaer Polytechnic Institute
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The Graduate School, Rensselaer Polytechnic Institute

Division of Finance

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RAF Post-Award Area

Fax: 518-276-2839
Location: West Hall, 3rd Floor

Mailing Address:
Rensselaer Polytechnic Institute
110 8th Street
West Hall
Troy, NY 12180-3590

Name

Title

Contact Regarding

Email

Phone  (518)

West Hall

David M. Schultz

Assistant Vice President for Research Administration

Responsible for the development and coordination of the administrative services necessary to support and promote faculty research efforts.

email

276-2161

4th Flr.

Jay Barclay

Director

Develops institutional polices and procedures in coordination with other departments; monitors fiscal and regulatory compliance for research activities; liaison with portfolio financial managers and faculty; review of proposed Labor Cost Transfers; rate development; provides management reports.

email

276-6154

3rd Flr.

Anna Gandhi

Associate Director

Monitors fiscal and regulatory compliance for research activities; rate development; monitors NSF portfolio of awards; performs recharge center review; provides management reports.

email

276-6735

3rd Flr.

Vacant

Operations Specialist

Assists with Award maintenance and Close-out, Budget Allocations, FTR Processing, Non-sufficient Funds Monitoring, and Reporting

email

276-6924

3rd Flr.

Mary Ellen Mainello

Sr. Grant Administrator

Universities and NYS Agencies

email

276-4003

3rd Flr.

Vacant

Grant Administrator

Corporations, Foundations, and Other Not-For-Profit awards; Subaward POs and Invoice Processing

email

276-6361

3rd Flr.

Leslie Scoons

Grant Administrator

Federal Labs, NASA, Military, DOE, EPA, and NIH

email

276-8108

3rd Flr.

Karen Adriance

Grant Administrator

Research Billing

email

276-2300

3rd Flr.

Francis M. Sanchez

Business Support Analyst

Supports electronic initiatives associated with sponsored programs administration including Cayuse 424 and EARS.

email

276-6736

4th Flr.

Responsibilities and Activities Undertaken to Support the Mission:

  • Provide leadership in developing strategies to effectively and efficiently meet the financial requirements of sponsoring organizations and supported departments.
  • Provide expertise and advice within the terms and conditions of the grant or contract, federal and state regulations, and institute policies and procedures.
  • Monitor fiscal and regulatory compliance for research activities. Document activities to satisfy Institute and government audit and governmental review. Liaison with auditors for annual financial audit, A-133 audit, and individual sponsor audits.
  • Establish computerized records for research awards, expenditures, and accounts receivable.
  • Prepare and submit invoices and provide financial status reports to sponsors. Apply payments received to invoices and manage holding funds.
  • Reconcile research receivables, follow-up with delinquent accounts, prepare reports for management. Work with departments, financial managers, and researchers to resolve problems and make corrections.
  • Process transfers into or out of research funds.
  • Respond to ad hoc inquiries and provide information which may include special financial status reports or invoices to both internal and external constituents.
  • Develop and negotiate the indirect cost rate and fringe benefit rate for the Institute.
  • Review all internal recharge centers to establish consistent billing rates and ensure compliance with government and Institute regulations.
  • Develop and maintain relationships with other research institutions in order to benchmark and stay current with regard to systems, strategies, changes in regulations and policies, and new methods for efficient and effective grants management.