Student Employment Changes
A new and improved student employment process will be
effective May 1, 2017. Some of the highlights are as
- Students will be issued a student employment card once
they are authorized to work on campus.
- Certified Student Employment Liaisons have been
identified in each portfolio and will issue the cards.
- A Student
Employment Website was also created with information,
helpful to students, supervisors, and parents. )
- A Student Employment Policy and Handbook are now
available on the website.
In order to ensure student workers have completed all
required documentation, including Form I-9, Employment
Eligibility Verification, Rensselaer will be implementing a new
process that must be followed before any student can begin
work. This process is applicable to any student who receives
money from Rensselaer for any type of work on campus as an
Undergraduate or Graduate Student. Types of work include
Teaching Assistant, Research Assistant, Resident Assistant,
Resident Learning Assistants, Federal Work Study, students
funded by the Undergraduate Research Program, and any other
on-campus employment. Students receiving Fellowships are
excluded from this process.
As of May 1, 2017, all student workers must obtain a student
employment card before they begin work.
The card is intended to show a student’s supervisor that
they have completed the required paperwork, specifically Form
I-9, Employment Eligibility Verification, and is eligible to
begin working. If a student does not have one of these cards on
their first day of work, the supervisor cannot let them start
working. Accountability will fall with the supervisor.
Important things to know about the card
- Students will need to get an updated card each year. The
card that will be issued beginning in May 2017 will be valid
until May 31, 2018 and will be red in color. Students will
need to obtain an updated card for the following year and
show the card to their supervisor. The card will be a
different color each year.
- Only new student workers or students who have taken a
consecutive two academic term break from working will need to
complete a new Form I-9. Original documents to verify
identity are required when completing this form (i.e.,
Passport, SSN card, Driver’s License are some examples.)
Copies are not allowed.
- If a student has worked in the past and have not taken a
consecutive two academic term break, they will not need to
complete additional paperwork. They only need to obtain the