Rensselaer Polytechnic Institute
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The Graduate School, Rensselaer Polytechnic Institute

Division of Finance


Cayuse SP

Cayuse SP simplifies the entire sponsored project lifecycle management from proposal creation to award close-out and will be the repository for institutional proposal and award data. Members of the campus community will be able to better monitor their sponsored research proposal and award activities and, the status from proposal submission to award set-up in a single, on-line portal.

What this means for new proposal development and submissions

Cayuse SP will provide an opportunity to electronically capture regulatory and compliance data, and route proposals electronically for internal approvals before submission to the sponsor.

One of the most important features of Cayuse SP is that it provides a single point of entry for proposal data and any documents that are required for internal review. It does not, however, link directly to sponsor websites, nor does it change the way that proposals are submitted, whether that is through Cayuse 424, grants.gov, a sponsor website, e-mail, or paper.

What this means for managing new awards

Research Administration and Finance is currently processing all awards through Cayuse SP. As a result, principal investigators and department administrators will begin receiving all award documents and communications by system generated emails with links to access award information in the Cayuse SP system.

Training Materials


Creating a Proposal in SP

Creating a Paired 424 Proposal in SP

Investigators/Research Team

Routing a Proposal in SP

Certifying a Proposal (PIs)

Approving a Proposal (Administrators)

Adding a Proposal Editor

Cayuse SP Submission Timelines

The timeline bellow allows adequate time for proposal development assistance and thorough review for content readability, proposal completeness per RFP, budget, budget justification, cost sharing approvals, and other critical components of proposal development. The PIs will receive the ultimate potential for a successful proposal.

Start a new proposal file in Cayuse SP as soon as you begin writing a Proposal. Initiating the new proposal file in Cayuse SP is the first indication RAF has that you are preparing a proposal. That information is important for planning and to balance workloads.

Submission Timeline


Awards are the records in SP that indicate a proposal has been successfully funded and tracks the distribution of the funding to the Research Team. Awards are set up and managed by Awards Team and is accessible to the Research Team and Administrators with award data access.

PIs and members of the Research Team can view their awards by accessing the My Awards link under the Awards Dashboard.

Administrators with award data access for their departments will need to access the Awards in My Unit link under the Awards Dashboard.

Accessing Awards & Reviewing Award Documents in SP

Understanding Cayuse SP

System Requirements

Understanding Roles & Permissions