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Rensselaer Polytechnic Institute
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The Graduate School, Rensselaer Polytechnic Institute

Division of Finance

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NEWS & UPDATES ARCHIVE


Fall 2016 NSF Grants Conference Webcast is Now Available

The Fall 2016 National Science Foundation (NSF) Grants Conference Webcast is now available on YouTube, and may be accessed here.

Topics include: Types of NSF Funding Opportunities, Proposal Preparation, Award Management, the Merit Review Process, the Faculty Early Career Development (CAREER) Program, and more.

Presentations are also available on the conference website.

For technical questions, please contact webcast@nccsite.com. For questions about the webcast content, please contact grants_conference@nsf.gov.


Susan W. Sedwick Appointed as Interim Assistant Vice President for Research Administration and Finance

Dr. Susan W. Sedwick has been appointed as Interim Assistant Vice President for Research Administration and Finance. Dr. Sedwick, a special consultant for Attain, LLC, has over 20 years of professional experience in research administration. Dr. Sedwick previously served as Associate Vice President for Research, and Director of the Office of Sponsored Projects at The University of Texas at Austin, where she was responsible for both pre- and post-award financial administration units. As Associate Vice President for Research, she was responsible for over $630 million in annual sponsored projects expenditures. Prior to her tenure at University of Texas at Austin, she served in a similar capacity at the University of Oklahoma, Norman, where she was responsible for research administration and compliance.

Dr. Sedwick received her Ph.D. in Higher Education Administration from Texas A&M University, and is a Certified Research Administrator (CRA).

"We are delighted to have Dr. Sedwick join us on an interim basis. Her professional experience in research administration at major research universities will allow us to maintain continuity as we conduct a national search for an Assistant Vice President for Research Administration and Finance," said Virginia C. Gregg, Vice President for Finance and Chief Financial Officer.


Fringe and F&A Rate Updates

Rensselaer has completed negotiations with the Office of Naval Research (ONR) to finalize the Fiscal Year 2017-2019 Facilities & Administrative (F&A) rate. ONR has set extended the current F&A rates for the next three years, therefore the On-Campus F&A rate will remain at 62% and the new rate agreement will go into effect July 1, 2016. A copy of the executed agreement will be available on the RAF website on 7/1/16.

More information on the fringe and F&A rates is available here:

Indirect Cost and Fringe Benefit Rates


Export Control Compliance Policy

In support of a strong Export Control policy, Rensselaer has been developing a process whereby no new Funds (or supplements to existing Funds) will be authorized by Research Administration and Finance (RAF) until the Principal Investigator (PI) has successfully completed the CITI Basic Training Course for Export Control Compliance.

This policy is effective immediately. More information is available here:

Export Control Compliance Policy


NIH Update

NIH has announced a dramatically simplified website, and provides two short but very helpful videos to highlight useful features of the website as well as a new web-based guide to completing NIH grant applications.

The new grants.nih.gov

Redesigned NIH Website video

Application Guide video


Also, NIH published the following notice on January 26, 2016, updating the NIH GRA cap from $42,840 to $43,692 effective October 1, 2015.

Revised: Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2016


And, NIH has published the following notice updating the PI Salary cap from $183,300 to $185,100 effective January 10, 2016.

Notice of Salary Limitation on Grants, Cooperative Agreements, and Contracts


The NIH Budget Worksheet, NIH GRA Cap Worksheet, and NIH PI Salary Cap Worksheet have been updated and can be found here:

New to Research at Rensselaer?


In addition, NIH has released updated submission policies for 2016 Grant applications with due dates on or after January 25, 2016.:

NIH & AHRQ Announce Upcoming Changes to Policies, Instructions and Forms for 2016 Grant Applications


NSF Update

A new NSF Grant Proposal Guide has been released, and will be effective for proposals submitted or due on or after January 25, 2016. It can be found here:

NSF Grant Proposal Guide effective 1/25/2016


In addition, NSF has published a revised version of the

NSF Proposal and Award Policies and Procedures Guide effective 1/25/2016

which is also effective January 25, 2016.


The currently effective NSF Grant Proposal Guide can always be found here:

NSF Grant Proposal Guide


The currently effective NSF Proposal and Award Policies and Procedures Guide can always be found here:

NSF Grant Proposal Guide


Please contact your Grant Administrator with questions:

Department Breakdown by Grants Administrator


RAF Releases Roles and Responsibilities Matrix

Research Administration and Finance, in cooperation with Institute portfolio leaders, has created a Roles and Responsibilities Matrix to enhance the research administration enterprise and provide a helpful tool to the campus community.

The Matrix can be found here:

Sponsored Research Roles and Responsibilities Matrix


Update to Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

On December 26, 2013, the Office of Management and Budget (OMB) issued Uniform Administrative Requirements, Cost Principles, and Audit Requirements (Uniform Guidance) for Federal Awards in the Federal Register. The Uniform Guidance streamlines and supersedes guidance that was previously contained in eight different OMB Circulars. Included in the new guidance are definitions, uniform administrative requirements (both pre- and post-award), cost principles, procurement standards and audit requirements. From the Institute’s perspective, the Uniform Guidance will supersede OMB Circulars A-110, A-21, and A-133. These new guidelines will be effective with awards issued after December 26, 2014. Rensselaer has decided to incorporate the new Uniform Guidance provisions on all awards with spending authority after December 26, 2014. This includes: new awards, current awards with balances remaining, and current awards expecting incremental funding. Adherence to the procurement standards is delayed until July 1, 2016 and the Audit requirements will be effective July 1, 2015. As permitted by OMB, Rensselaer will adhere to the Procurement provisions stipulated in A-21/A-110 until July 1, 2016.

For the most recent OMB guidelines and updates, please see the Government Regulations section:

Government Regulations


Update to the Proposal Submission Process

Research Administration and Finance (RAF) is committed to its mission of providing excellence in service and administration for the proposal and award activities of approved sponsored grants, contracts and other agreements on behalf of the Institute. Furthermore, in order to ensure timely submission of proposals, to effectively manage workload within RAF, to produce a thorough review of submissions, and to address the increasing number of “last minute” proposal submission over the last several months, the requirements linked below are being established and will be effective June 1, 2014.

Important Information Regarding the Proposal Submission Process


Fringe and F&A Rate Updates

Rensselaer has completed negotiations with the Office of Naval Research (ONR) for the Fiscal Year 2016 Final Fringe Benefit rate. ONR has set the final fringe rate at 38.7% for Fiscal Year 2016. The final On-Campus F&A rate remains at 62%.

More information on these rates is available here:

Indirect Cost and Fringe Benefit Rates


NIH Update

NIH has published the following notices updating the PI Salary cap from $181,500 to $183,300 and the graduate student compensation cap from $42,000 to $42,840.

More information on these rates is available here:

Notice of Salary Limitation on Grants, Cooperative Agreements, and Contracts

Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2015


"Effective immediately, the NIH and AHRQ will accept a new (A0) application following an unsuccessful resubmission (A1) application. The subsequent new application need not demonstrate substantial changes in scientific direction compared to previously reviewed submissions, and must not contain an introduction to respond to the critiques from the previous review."

For the full text of the announcement:

NIH and AHRQ Announce Updated Policy for Application Submission

For NIH FAQs regarding resubmission:

Resubmissions of NIH Applications FAQs


NSF Update

Effective January 26, 2015, the National Science Foundation (NSF) Fastlane system has been running an additional 22 automated compliance checks to ensure that submitted proposals comply with the requirements in the Grant Proposal Guide (GPG). Failure to comply with the requirements in the GPG will result in the proposal being returned without any review. The system checks being added include the following:

• Page Count

• Proposal Sections per funding mechanism

• Budget related rules

In addition, if the proposal meets the system compliance check, they are then reviewed for compliance by the NSF program Offices. Proposals not in compliance at this stage will be returned without technical review. The checks performed at this stage include but are not limited to:

• Formatting (i.e. font type, font size, margins, pagination)

• Inclusion of section titled “Broader Impacts to Proposed Work” in Project Description

• Correctly formatted inclusion of “Results from Prior NSF Support” in Project Description

• Correctly Formatted References

• Correctly Formatted CVs

• Inclusion of Data Management Plan

• Inclusion of Post-Doc Mentoring Plan (if applicable)


A new NSF Grant Proposal Guide has been released, and will be effective for proposals submitted or due on or after December 26, 2014. It can be found here:

NSF Grant Proposal Guide effective 12/26/2014


In addition, NSF has published a revised version of the

NSF Proposal and Award Policies and Procedures Guide effective 12/26/2014

which is also effective December 26, 2014.


Update to the Proposal Submission Process

Research Administration and Finance (RAF) is committed to its mission of providing excellence in service and administration for the proposal and award activities of approved sponsored grants, contracts and other agreements on behalf of the Institute. Furthermore, in order to ensure timely submission of proposals, to effectively manage workload within RAF, to produce a thorough review of submissions, and to address the increasing number of “last minute” proposal submission over the last several months, the requirements linked below are being established and will be effective June 1, 2014.

Important Information Regarding the Proposal Submission Process


Fringe and F&A Rate Updates

Rensselaer has completed negotiations with the Office of Naval Research (ONR) for the Fiscal Year 2015 provisional Fringe Benefit rate. ONR has set the provisional fringe rate at 34% for Fiscal Year 2015. The On-Campus F&A rate remains at 62%. Please note that as provisional rates they are subject to change pending audit and finalization by ONR.

More information on these rates is available here:

Indirect Cost and Fringe Benefit Rates


NIH Update

"Effective immediately, the NIH and AHRQ will accept a new (A0) application following an unsuccessful resubmission (A1) application. The subsequent new application need not demonstrate substantial changes in scientific direction compared to previously reviewed submissions, and must not contain an introduction to respond to the critiques from the previous review."

For the full text of the announcement:

NIH and AHRQ Announce Updated Policy for Application Submission

For NIH FAQs regarding resubmission:

Resubmissions of NIH Applications FAQs

NIH has published the following notices updating the PI Salary cap from $179,700 to $181,500 and the graduate student compensation cap from $39,264 to $42,000.

More information on these rates is available here:

Notice of Salary Limitation on Grants, Cooperative Agreements, and Contracts

Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2014


Information on Sequestration Plans

Various federal agencies have published plans on dealing with a possible federal sequestration order. Please find links below to statements published by relevant agencies:

NIH Notice

NIH 3/4/13 Update

NSF Notice

NASA

Department of Defense

Defense Threat Reduction Agency (DTRA)

Department of Energy


NSF Update

The National Science Foundation (NSF) has published a revised version of the

NSF Proposal and Award Policies and Procedures Guide (NSF 1-13)

which will be effective for proposals received on or after January 14, 2013.

If you have any questions regarding these new guidelines please contact your Grant Administrator:

Breakdown by Grant Administrator

All proposals forwarded to Research Administration and Finance (RA&F) for submission to NSF must follow the guidelines contained in the Grant Proposal Guide (GPG) section of the manual. It is important that all proposals conform to the instructions provided in the GPG as NSF may return without review, proposals that are not consistent with these instructions. The only exceptions to deviate from standard proposal preparation guidelines are specific requirements in an NSF program solicitation or written approval by the appropriate NSF official. Prior to submitting a proposal to NSF, please thoroughly review the GPG and if you have any questions consult your NSF program manager.

Basic Requirements for NSF Proposals

NSF Proposal Preparation Tips for Business Managers