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The Graduate School, Rensselaer Polytechnic Institute

Division of Finance


Research Administration & Finance


Fringe and F&A Rate Updates

Rensselaer has completed negotiations with the Office of Naval Research (ONR) for the Fiscal Year 2016 provisional Fringe Benefit rate. ONR has set the provisional fringe rate at 38.7% for Fiscal Year 2016. The final On-Campus F&A rate remains at 62%.

More information on these rates is available here:

Indirect Cost and Fringe Benefit Rates

RAF Releases Roles and Responsibilities Matrix

Research Administration and Finance, in cooperation with Institute portfolio leaders, has created a Roles and Responsibilities Matrix to enhance the research administration enterprise and provide a helpful tool to the campus community.

The Matrix can be found here:

Sponsored Research Roles and Responsibilities Matrix

NSF Update

Effective January 26, 2015, the National Science Foundation (NSF) Fastlane system will run an additional 22 automated compliance checks to ensure that submitted proposals comply with the requirements in the Grant Proposal Guide (GPG). Failure to comply with the requirements in the GPG will result in the proposal being returned without any review. The system checks being added include the following:

• Page Count

• Proposal Sections per funding mechanism

• Budget related rules

In addition, if the proposal meets the system compliance check, they are then reviewed for compliance by the NSF program Offices. Proposals not in compliance at this stage will be returned without technical review. The checks performed at this stage include but are not limited to:

• Formatting (i.e. font type, font size, margins, pagination)

• Inclusion of section titled “Broader Impacts to Proposed Work” in Project Description

• Correctly formatted inclusion of “Results from Prior NSF Support” in Project Description

• Correctly Formatted References

• Correctly Formatted CVs

• Inclusion of Data Management Plan

• Inclusion of Post-Doc Mentoring Plan (if applicable)

The current NSF Grant Proposal Guide can be found at:

NSF Grant Proposal Guide

effective for proposals submitted or due on or after December 26, 2014.

A new NSF Grant Proposal Guide has been released, and will be effective for proposals submitted or due on or after January 25, 2016. It can be found here:

NSF Grant Proposal Guide effective 1/26/2016

In addition, NSF has published a revised version of the

NSF Proposal and Award Policies and Procedures Guide

which is effective December 26, 2014.

Please contact your Grant Administrator with questions:

Department Breakdown by Grants Administrator

NIH Update

NIH has published the following notices updating the PI Salary cap from $181,500 to $183,300 and the graduate student compensation cap from $42,000 to $42,840.

More information on these rates is available here:

Notice of Salary Limitation on Grants, Cooperative Agreements, and Contracts

Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2015

"Effective immediately, the NIH and AHRQ will accept a new (A0) application following an unsuccessful resubmission (A1) application. The subsequent new application need not demonstrate substantial changes in scientific direction compared to previously reviewed submissions, and must not contain an introduction to respond to the critiques from the previous review."

For the full text of the announcement:

NIH and AHRQ Announce Updated Policy for Application Submission

For NIH FAQs regarding resubmission:

Resubmissions of NIH Applications FAQs

Update to Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

On December 26, 2013, the Office of Management and Budget (OMB) issued Uniform Administrative Requirements, Cost Principles, and Audit Requirements (Uniform Guidance) for Federal Awards in the Federal Register. The Uniform Guidance streamlines and supersedes guidance that was previously contained in eight different OMB Circulars. Included in the new guidance are definitions, uniform administrative requirements (both pre- and post-award), cost principles, procurement standards and audit requirements. From the Institute’s perspective, the Uniform Guidance will supersede OMB Circulars A-110, A-21, and A-133. These new guidelines will be effective with awards issued after December 26, 2014. Rensselaer has decided to incorporate the new Uniform Guidance provisions on all awards with spending authority after December 26, 2014. This includes: new awards, current awards with balances remaining, and current awards expecting incremental funding. Adherence to the procurement standards is delayed until July 1, 2016 and the Audit requirements will be effective July 1, 2015. As permitted by OMB, Rensselaer will adhere to the Procurement provisions stipulated in A-21/A-110 until July 1, 2016.

For the most recent OMB guidelines and updates, please see the Government Regulations section:

Government Regulations

Update to the Proposal Submission Process

Research Administration and Finance (RAF) is committed to its mission of providing excellence in service and administration for the proposal and award activities of approved sponsored grants, contracts and other agreements on behalf of the Institute. Furthermore, in order to ensure timely submission of proposals, to effectively manage workload within RAF, to produce a thorough review of submissions, and to address the increasing number of “last minute” proposal submission over the last several months, the requirements linked below are being established and will be effective June 1, 2014.

Important Information Regarding the Proposal Submission Process