The Payroll group is responsible for ensuring that Institute faculty, staff, and student workers are paid on time, while adhering to Institute guidelines as well as federal and state regulations.
For support with payroll related systems or questions, submit a request.
For instructions on how to submit a support request, click here.
New Employee Introduction to Payroll
Direct Deposit: If you are set up for direct deposit, your pay will be deposited directly into the account(s) specified.
Check: For staff employees who receive their pay via check, your check will be mailed to you.
Student Workers: Checks will be available for pick up at the Payroll Office, at 90 4th Street, on the 3rd Floor, in downtown Troy.
To verify your address information is up to date: https://itssc.rpi.edu/hc/en-us/articles/360008971451-Updating-Personal-Campus-Directory-information
Semi-Monthly Payroll Schedule
Bi-Weekly Payroll Schedule
Student Payroll Schedule
Summer Supplemental Payroll Processing Schedule
Individuals may make their Direct Deposit elections by logging into their Rensselaer Self Service account.
If you are unable to make your elections via Rensselaer Self Service, you may submit a paper form to payroll.
Individuals may change their federal and state tax withholding elections by logging into their Rensselaer Self Service account. Links to instructions on how to do this appear below.
- Instructions for changing your Federal Form W-4 Tax Withholding Elections
- Instructions for changing your NYS Form IT-2104 Tax Withholding Elections
Please note that the IRS issued a new Form W-4 in 2020, and individuals must use this new version of the form for all new elections and updates to their current elections. Note that the new form differs significantly from the prior version.
- Quick overview and FAQs on the new form
- Copy of the new Form W-4 and Instructions on completing the form
Those who are unable to make their elections via Self Service or who would like to submit paper forms for processing may still submit the paper forms to payroll. Please select the form below.
2023 Form W-2s have been published to the Rensselaer Self Service accounts of those individuals who elected to have their W-2 forms provided to them electronically. Those individuals who did not elect to receive electronic W-2s had their forms mailed out to their permanent address in late January.
If you would like to elect to receive your W-2 online, please read information on how to make this election and provide your consent to receive all future W-2 statements in electronic format only.
Policies and Guides
- Student Employees and FICA Exemption Clarification
- Labor Verification Policy and Procedures
- Labor Verification FAQ
- Supplemental Pay Policy
- Planned Labor Handbook
- Student Award Payment Authorization
- Labor Tuition Cost Transfers
- EPAF Authorized User Request
- Employment Transaction Form
- Electronic W-2 Sign Up
- Employee Rights Posters