Direct Deposit: If you are set up for direct deposit, your pay will be deposited directly into the account(s) specified.  

Check: For staff employees who receive their pay via check, your check will be mailed to you. 

Student Workers: Checks will be available for pick up at the Payroll Office, at 90 4th Street, on the 3rd Floor, in downtown Troy. 

To verify your address information is up to date: https://itssc.rpi.edu/hc/en-us/articles/360008971451-Updating-Personal-Campus-Directory-information

Semi-Monthly Payroll Schedule

• 2022 SM Payroll Schedule
• 2023 SM Payroll Schedule
• 2024 SM Payroll Schedule

Bi-Weekly Payroll Schedule

• 2022 BW Payroll Schedule
• 2023 BW Payroll Schedule
• 2024 BW Payroll Schedule

Student Payroll Schedule

• 2022 ST Payroll Schedule
• 2023 ST Payroll Schedule
• 2024 ST Payroll Schedule

Summer Supplemental Payroll Processing Schedule

• Summer Supplemental Payroll Processing Schedule

How to Complete a Timesheet

Forms and Documents:

• Supplemental Pay Form
• Student Paper Timesheet
• Bi-Weekly Paper Timesheet
• Sample Bi-Weekly Timesheet
• Web Time Entry Change Form

Individuals may make their Direct Deposit elections by logging into their Rensselaer Self Service account.

• Learn How to Make Self Service Elections

If you are unable to make your elections via Rensselaer Self Service, you may submit a paper form to payroll.

• Faculty and staff form
• Student form

Individuals may change their federal and state tax withholding elections by logging into their Rensselaer Self Service account. Links to instructions on how to do this appear below.

• Instructions for changing your Federal Form W-4 Tax Withholding Elections
• Instructions for changing your NYS Form IT-2104 Tax Withholding Elections

Please note that the IRS issued a new Form W-4 in 2020, and individuals must use this new version of the form for all new elections and updates to their current elections. Note that the new form differs significantly from the prior version.

• Quick overview and FAQs on the new form
• Copy of the new Form W-4 and Instructions on completing the form

Those who are unable to make their elections via Self Service or who would like to submit paper forms for processing may still submit the paper forms to payroll. Please select the form below.

• W-4
• IT-2104
• IT-2104-E

2023 Form W-2s have been published to the Rensselaer Self Service accounts of those individuals who elected to have their W-2 forms provided to them electronically. Those individuals who did not elect to receive electronic W-2s had their forms mailed out to their permanent address in late January. 

If you would like to elect to receive your W-2 online, please read information on how to make this election and provide your consent to receive all future W-2 statements in  electronic format only.